Privacy Policy

This privacy policy applies to the Olapic site and platform (“Platform”) and the content management services, including web sites for uploading content like www.photorank.me (collectively and including the Platform, the “Services”) provided by Olapic, Inc., a Delaware corporation, and its subsidiaries (collectively, “Olapic”) to customers who have engaged Olapic (“Customers”). This privacy policy describes how Olapic collects and uses the Personal Information (described below) you or social media users provide through the Services, including through our mobile application. It also describes the choices available to you regarding our use of your Personal Information and how you can access and update this information.

If you have an unresolved privacy or personal information use concern that we have not addressed satisfactorily, please contact Olapic’s Data Protection Representative (contact information below).

1. CHANGES TO THIS POLICY

We may update this privacy policy to reflect changes to our information practices. If we make any material changes we will notify you by means of a prominent notice on the Services prior to the change becoming effective. If you are an Olapic Customer, we may notify you of such changes by email (sent to the email address specified in a Customer’s account). Any access or use of the Services by you after such notice shall be deemed to constitute acceptance by you of such changes, modifications or additions. We encourage you to periodically review this page for the latest information on our privacy practices. If you do not agree to abide by these practices or any future privacy policy, please do not use or access the Services.

2. PERSONAL INFORMATION WE COLLECT

We collect information that may allow the identification of a natural person (“Personal Information”) (i) from individuals who upload user-generated content to Customer or other digital properties (such as a Customer’s website, Instagram or Facebook) on behalf of our Customers (“Social Media Users”), and (ii) from users which interact with the Customer galleries.

With regard to each of these groups we collect the following Personal Information:

Social Media Users: We collect information from Social Media Users such as public uploads and posts, including publicly posted photographs. With such assets, we process name, social media username, physical address (if available), email-address (if available), IP address, and geo location (if available).

End Users: When End Users interact with our web sites or the user galleries we collect IP address and date/timestamp. If an end-user buys products directly from a Customer digital property, Olapic additionally collects purchase information (including purchased product ID, transaction ID, transaction price, date of purchase, unique ID that our Customer may have assigned to such End User), email-address and username (if provided by End Users to Customers).

3. USE OF PERSONAL INFORMATION

Social Media Users: We only process Personal Information we collect from you to provide the services for which our Customers have engaged us. Our Customers to whom you have submitted content through the Olapic Services or whose brand hashtags, @brand mentions or branded location tags you have included in your social media posts, may use your username or email address to communicate with you, in addition to using your photo. IP and geo-location are used to filter content by region, country or other local area. Such data is used with your consent only.

End Users: We process the Personal Information described above to allow our Customers to analyze with which digital assets you interacted prior to purchasing a product from a Customer digital property after interacting with the user galleries on those digital properties. Furthermore, we collect the information to improve the Services, and to improve marketing, analytics and the functionality of the Services. Finally, we log IP and date/timestamp to investigate and/or prevent security breaches.

4. ACCESS TO AND DELETION OF YOUR PERSONAL INFORMATION

Upon request, Olapic will provide you with information about whether we hold any of your Personal Information and, if that is the case, what Personal Information we hold. If your Personal Information changes, or if you wish to exercise your right to be forgotten, you may correct, update, delete or deactivate your information from our records by (for Customers) logging into your account and making the appropriate changes or emailing your Account Manager directly, or (for Social Media and End Users) contacting Olapic at privacy@olapic.com. We will respond to requests to access Personal Information under this paragraph within 10 business days of receipt of such request.

If the Personal Information is controlled by the Olapic Customer, we will inform you how to exercise your rights mentioned above vis-à-vis such Customer.

5. COOKIES AND TRACKING TECHNOLOGIES

Technologies such as cookies, beacons, tags, scripts or similar technologies are used by Olapic and our third-party marketing partners, affiliates, and analytics providers. These technologies are used in analyzing trends, administering the Services, tracking users’ movements around the Services, and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by the third parties mentioned above on an individual as well as aggregated basis.

With respect to cookies in particular, we use cookies to analyze End User interactions with our Services such as purchases on the digital properties of those Customers who have chosen to implement them. End Users can control the use of cookies at the individual browser level. If you reject cookies, you may still use the Services, but your ability to use some features or areas of our Services may be limited.

We partner with third parties to manage our advertising on other sites. Our third party partners may use technologies such as cookies to gather information about your activities on our web sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking here (or if located in the European Union click here). Please note this does not opt you out of being served ads. You will continue to receive generic ads.

6. RETENTION OF PERSONAL INFORMATION

Olapic will retain Personal Information for as long as needed to provide the Services or as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

7. SHARING OF PERSONAL INFORMATION

We disclose Personal Information in the following circumstances:

  • To our Customers on whose behalf we have collected Personal Information from or about an End User.
  • To the Olapic affiliates Olapic Ltd. (UK) and Olapic Argentina S.A. and Monotype Imaging Inc. to meet business operation needs.
  • • To the designated third parties listed in the table below to help us provide the Services, resolve complaints or investigate abuse complaints, as described below. We restrict these service providers from making any use of your information other than to help us provide better service to you. Below, we describe which third parties we partner with, what Personal Information we send to each partner, the purpose of transmitting the Personal information and whether the partner operates from out of the EU or under the EU Standard Contractual Clauses (SCC)) – partners marked with * – or implemented the EU – US Privacy Shield – partners marked with °.
Marketing Partner(s) Personal Information Transferred Purpose of Transfer
Salesforce.com, Inc.°(Marketing Cloud)
  • Image
Delivery of content for use in personalized marketing emails
Salesforce.com, Inc.°(Social Studio)
  • Image
  • Location
  • Username
  • Timestamp
Enabling searching of specific content within the Salesforce UI for social publishing

 

Internal Technology Partner(s) Personal Information Transferred Purpose of Transfer
Akamai Technologies, Inc.°
  • Address
  • Email address
  • Image
  • Internet Protocol (IP) number
  • Location
  • Name
  • Social media user name
  • Telephone number
  • Timestamp
External content distribution network
Amazon Web Services, Inc.*°
  • Address
  • Email address
  • Image
  • Internet Protocol (IP) number
  • Location
  • Name
  • Social media user name
  • Telephone number
  • Timestamp
External data storage on Amazon Web Servers
Chart.io, Inc.°
  • Email
  • GPS coordinates
  • Name
  • Username
Internal analytics
FullStory, Inc.
  • Email
  • Name
  • Username
Replay of user interaction with customer website
Delighted User Testing.com
  • E-mail address, Geo-location
Internal Analytics, Services Improvement

 

Support
Salesforce Service Cloud
  • Name, E-mail address, Address, Telephone number
Provision of Customer Service

 

Marketing Partners
Marketo
  • Name, Address, E-mail address, Telephone number
Marketing and E-mail marketing

 

Analytics Partners
Google Analytics 360 See description below in section entitled “What other technologies do you use?” Internal Analytics

 

We will not sell, lease or give your Personal Information to third parties except as otherwise explicitly stated in this Privacy Policy or with your consent prior to doing so.

Google Analytics 360 (Google Analytics)
Some of our Services use “Google Analytics” to collect information about use of such Service. Google Analytics collects information such as how often users visit this site, what pages they visit when they do so, and what other sites they used prior to coming to this site. We use the information we get from Google Analytics only to improve the Services. Google Analytics collects only the IP address assigned to you on the date you visit this site, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit the Service, the cookie cannot be used by anyone but Google. Google’s ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Use (as amended for government websites) and the Google Privacy Policy. You can prevent Google Analytics from recognizing you on return visits to a Service by disabling the cookie or installing a browser-add-on to deactivate Google Analytics.

8. MOBILE APPLICATION

When you download our mobile application and use our Services, we automatically collect information on the type of device you use, operating system version, and system and performance information.

We do not ask for, access or track any location-based information from your mobile device at any time while downloading or using our mobile application and the Services.

We use mobile analytics software to allow us to better understand the functionality of our mobile software on your phone. This software may record information such as how often you use the application, the events that occur within the application, aggregated usage, performance data, and where the application was downloaded from. We do not link the information we store within the analytics software to any personally identifiable information you submit within the mobile application.

9. SECURING YOUR PERSONAL INFORMATION

We employ administrative, physical and electronic measures designed to protect your information from unauthorized access. Nonetheless, due to the inherent nature of the Internet as an open global communications vehicle, we make no guarantee as to the security of your information or that your information, during transmission through the Internet or while stored on our system or otherwise in our care, will be absolutely safe from intrusion by others, such as hackers. When you enter sensitive information (such as Customer log in credentials entered onto the Olapic dashboard), we encrypt the transmission and storage of that information using industry standard encryption technologies. If you contact us by email or a “contact us” or similar feature on the Site, you should be aware that your transmission might not be secure. A third party could view information you send by these methods in transit. If you have any questions regarding security you can contact us at privacy@olapic.com.

We will make any legally or contractually required disclosures of any breach of confidentiality, privacy, or integrity of your personal data to you via email or conspicuous posting on this Site in the most expedient time possible and without unreasonable delay, consistent with (i) the legitimate needs of law enforcement or (ii) any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system.

10. BUSINESS TRANSFER

In the event that Olapic is or substantially all of its assets are acquired by one or more third parties as a result of an acquisition, merger, sale, reorganization, consolidation or liquidation, such databases containing Personal Information may be one of the transferred assets. In the event of such a transfer, Olapic will place a prominent notice on our Services of any change in ownership or uses of your Personal Information, as well as any choices you may have regarding your Personal Information.

11. CHILDREN’S POLICY

The Olapic Services are in no way directed to persons under the age of 18. Olapic collects Personal Information through third party social media services that are not directed at children under the age of 13. If you have reason to believe that Olapic collected the information of an individual under 18, please contact us at legal@olapic.com, and we will endeavor to delete that information and terminate the child’s information from our databases.

12. CONTACT US

If you have any questions or comments about this privacy policy or about our use of your Personal Information, please contact us at privacy@olapic.com or you can contact us at:

Olapic, Inc.
Attn: Mrs. Dawn Rogers (Data Protection Representative)
250 Vesey Street, 4th Floor
New York, NY 10281

Copyright 2019 Olapic, Inc. All rights reserved.

This privacy policy is effective as of April 12, 2019.